Office of Sponsored Research Policies

Policies

UW Bothell Office of Research Policies

 

""Deadlines

The University has internal deadlines in place for proposals submissions to outside entities.  Grants Information Memorandum, GIM 19
7-day deadline: business section and a final draft of the narrative is complete.
3-day deadline: entire proposal must be complete and ready to submit.

Please refer to the UW Office of Research GIM 19 page for details.

University of Washington (UW) Bothell Principal Investigator Eligibility

UW Bothell has developed the following procedure for establishing Principal Investigator (PI) eligibility. 

PI eligibility is normally granted to UW employee categories as follows:

  • Tenure-track faculty (eligible or has tenure)
  • Without tenure by reason of funding (WOT) faculty
  • Teaching-track faculty
  • Research-track faculty
  • Professor-of-Practice
  • Artist-in-Residence & Senior Artist-in-Residence faculty
  • Research Scientist/Engineer at Grade 9 and above

Employees holding other UW job titles must contact their campus dean (if applicable) and their appropriate vice chancellor to request an exception on a case-by-case basis. Note that to be considered for PI eligibility (normal or exception), employees must have a UW appointment that is longer than the project period for the grant.  The Dean and/or Vice Chancellor will send Carolyn Brennan (carolyn1@uw.edu) an e-mail confirming the person is eligible to be a Principal Investigator.

 

Course Buyouts, Overload, and More

UW Bothell provides informaiton related to course buyouts, overload, cancellations, and more. Visit the Faculty Compensation Policies to learn more

 

Conflicts of Interest / Outside Compensation

The University of Washington has comprehensive policies concerning the broad spectrum of ethics issues that emerge in the complex and varied environment of University life. These policies reflect the underlying rationale, University expectations, and designated procedures for appropriate disclosure and review of conflicts of commitment and conflicts of interest, including financial interests that might bias or otherwise threaten the integrity of the results of sponsored projects. 
 

Staff and Faculty Effort 

Reporting on Externally Sponsored Projects

Faculty effort is the time faculty spend on their university activities, including research, instruction, administration, service and clinical activity.

This policy sets forth conditions for the documentation of effort for faculty and professional staff who receive compensation, in whole or in part, through a grant or sponsored agreement, or who have committed personnel costs as part of cost sharing obligation on a grant or sponsored agreement.

GIM 35 - Effort Reporting Policy for Sponsored Agreements

There are two systems for certification:

  1. Faculty Effort Certification (eFEC).  eFECS provides a suite of inter-related automated solutions for faculty effort certification and cost share documentation to support federal grant compliance requirements at the University of Washington. This certification is pulled from the payroll system and certifications happen twice a year. 
    At the UW Bothell office, Cindy Shirley manages all eFECs, cindys00@uw.edu.
  2.  Grant and Contract Certification Report (GCCR). The GCCR is a report generated each quarter and shows non-faculty employees paid on sponsored projects.  Principal Investigators are required to sign physical copies of the GCCR reports for their grants (eSignatures/emails aren't allowed).  For the UW Bothell and centers, Leena Perera manages all GCCRs, leena@uw.edu.

Updated 11/22/2021

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OSR Policies

UW Bothell Research Support Model for Faculty

Includes:

  • Budget Reconciliation
  • Cost Transfers
  • Effort Reporting
  • Roles & Responsibilities Summary Table

UW Bothell Research Center Procedures

Includes:

  • Budget Reconciliation
  • Cost Transfers
  • Effort Reporting
  • Roles & Responsibilities Summary Table
  • Procedures for Establishing New Research Centers at UW Bothell.
  • Procedures for Reauthorizing Current Research Centers at UW Bothell

Updated October 10, 2020