The Office of Sponsored Research

Research Resources

A 4-part continuous cycle from plan/propose, to setup, to manage, to closeout. Middle states "MyResearch Project Lifecycle".

On this page: Plan/Propose, Setup, Manage, Closeout, More Resources

The Lifecycle represents all activities typically involved in a research project. The activities may be programmatic (scientific) or administrative in nature, or both. They begin with forming a hypothesis or research question; conclude with final financial reports and scientific publications. Learn more about the Grant Lifecycle.

1. plant/propose

Plan/Propose

The Plan/Propose stage begins with forming a hypothesis or research question. It includes identifying a sponsor (whether externally-funded or internally supported), and developing and submitting a proposal.

Find Grant Funding

Selecting a funding source involves finding a sponsor with goals that align with a given research project, or finding an opportunity for which a PI or team would be eligible to pursue. Search through the list below to find opportunities for funding:

External Opportunities

Internal UW Opportunities

Prepare your Proposal

The Preparing stage takes you through the steps needed to submit your research proposal.

Write your Proposal

Budget Development

When creating a budget for any proposal, start with the proposed work. Without a solid understanding of the work that needs to be accomplished, the budget is nearly impossible to develop. It’s important that the money matches the work. This page helps Bothell investigators plan their budget including: budget tools and resources, personnel, fringe benefit rates, supplies, travel, equipment, subcontracts, tuition, facilities and administrative costs, and more.

View Budget Development Page

Proposal Components

The Proposal Components page contains details on: data management tools, export control, working with animals, human subjects, and working with minors.

Proposal Components page

Visit the Policies Page

The UW Bothell Research Policies page contains information on: deadlines, conflicts of interest, research center authorization/reauthorization processes, and staff and faculty effort.

UW Bothell Research Policies page

Submit Your Proposal

Finished grant work and the eGC1s are due to OSP (3 business days before grant deadline, usually at 5pm). PIs have to complete their FIDS electronically (Financial Information Disclosure System), then the proposal/eGC1 is ready to be approved by leadership/supervisors and sent to OSP to route. View information on how to submit a proposal (UW Seattle Resource).

Required Grants Management for Investigators Training

Formerly known as Faculty Grants Management Training, this training provides an overview of the grants management process, from preparation of proposals to fiscal report preparation through final audit. Classes are provided by a live virtual training, and then an online refresher should be completed every four years. Training is required at the time of the PI’s first proposal in SAGE. Learn about the Required Grants Management training.

2. setup

Setup

The Setup stage begins with receiving an award (congratulations!) or, if not externally funded, securing internal approval and resources. It involves preparing the project for launch, including confirming that all compliance requirements are met, and making final arrangements for resources and facilities, and for collaborations.

Kick-off Meeting

Once awarded, the Office of Sponsored Research will contact you to hold a kick-off meeting.

Other Setup Resources (UW Seattle Resources)

3. manage

Manage

The Manage stage begins when all initial compliance requirements have been met and all scientific/programmatic preparations have been made. It comprises the entire time the research project is being conducted and includes all scientific activities as well as the supporting administration. It ends when data have been collected and analyzed and the project period has ended.

Fiscal Management

Now that you have won an award, how do you budget, manage, and spend the funds?

Other Management Components

The following links are resources from Seattle.

Recruit Undergraduate Researchers

4. closeout

Closeout

The Closeout stage begins when a funded project period ends or when all data have been collected and analyzed. It includes all programmatic and administrative activities related to completing the project.

More Resources from UW Seattle

Visit the Office of Research (UW Seattle)

My Research Portal

MyResearch is a tool designed to assist you in your research administration activities.

Contact Us

Contact the Sponsored Research team that supports this work, and schedule an appointment to learn more.