Scheduling dates

Most general assignment spaces follow a scheduling timeline. The scheduling timeline that a certain space follows is based on the type – academic space vs. non-academic space. Please see the information below for more information.

Academic spaces

Academic spaces are scheduled quarterly to give University courses priority. These spaces include classrooms and computer classrooms. More information is available on the space types pageRequests can be submitted at any time. They will be placed into queue and scheduled when allowed. 

 Winter 2024Spring 2024Summer 2024Autumn 2024
25Live Event requests can be scheduled 11/13/20232/20/20244/1/20246/17/2024
First day of the quarter1/3/20243/25/20246/17/20249/25/2024
25Live Event requests during finals week can be scheduled1/10/20244/1/2024N/A10/2/2024

Additional info on requesting academic spaces

When requesting academic spaces, please note the following:

  • All reservations assigned in academic spaces may be subject to change due to academic needs. This may include reassignment or cancellation.
  • You will receive separate email confirmation of your room reservation once your space request has been processed. These spaces are not self-reserve.
  • To get the best service from support departments, please submit your request at least 2 weeks ahead of your event date. Office of the Registrar reserves the right to cancel a space reservation if not submitted two weeks in advance.
  • To allow time for a group or class to wrap up and conclude, there is a 15-minute allotted time gap in between classes. 25Live requests may be adjusted by the UW Bothell Events and Conference Services to reflect this policy. If additional time is needed for an event request, please include that in the setup and/or takedown portion on the 25Live request.

Non-academic spaces

University courses are typically not assigned to these spaces and therefore can be scheduled much further out. Non-Academic Space are scheduled two years in advance, July – June. Scheduling is done in March for the next two Academic year. 

  • North Creek Events Center
  • Rose Room (UW1-280)

Requests can be submitted at any time.  They will be placed into the queue and scheduled when allowed.