Rates & information

Event rate structure

TierCustomerEvent typeCost modelCost methodExamplesAverage event cost1
1Staff, faculty, studentsCheck and clean only; no specialized set-upNo chargeCentral budgetDepartmental or club meetingNo charge
2FacultyEvent associated with syllabus-based courseNo chargeCentral budgetPoster sessions, final presentationsNo charge
3Staff, faculty, studentsEvent requiring specialized set-up (including catering clean up)Facilities set-up cost2, IT consulting and set-up costDepartmental budgetNorth Creek events, W Day, 5k, Welcome Week, tabling outside of tabling locations33$123.84
4Staff, facultyEvents hosted in partnership with UWB departmentsFacilities set-up cost, IT consulting and set-up cost, $50 administrative fee4Departmental budgetProfessional conferences and events$151.04
5External customersEvents held via contract with external customersRate schedule in placeContract & billingSummer camps, meetingsRate structure in place

Additional service fees

  • A Cancellation Fee will be assessed on a sliding scale:
    • Event cancelled more than 4-weeks out: $50 fee
    • Event cancelled less than 2-weeks out: 50% of estimated event costs or $50 fee (whichever is greater)
    • Event cancelled less than 48-hours out: 100% of estimated event costs or $50 fee (whichever is greater)
  • A rush fee of $50 will be assessed for events requested less than 2 weeks out.
  • A change fee of $50 will be incurred for any event changes made less than 48 hours from the event.
  • Costs for adjust building HVAC and lighting schedules will be charged to the requesting department regardless of event tier.
  1. Based on event data collected from 07/01/18 – 03/31/19 ↩︎
  2. Set-up costs are charged on a time and material basis and are based on the re-charge rates set by Facilities ↩︎
  3. A permanent tabling location is being piloted outside of the Library for tabling events ↩︎
  4. Administrative fee covers the coordination and planning time of the Events & Conference Services team ↩︎