Guidelines for Effectively Requesting Accommodation for Notetaking Services
Notetaking services are academic accommodations approved by Disability Resources for Students (DRS) to provide access to course lectures for students whose documented disability affects their ability to take notes. Students eligible to request notetaking services may also be eligible to record class audio and/or obtain copies of displayed lecture materials; such as PowerPoint slides and prepared lecture exhibits or handouts. The notes and lecture materials provided are not meant to be a replacement for a student’s own notes (unless a student is unable, due to the effects of a disability, to take any notes at all) or as a substitute for class attendance (see Taking Your Own Notes and Class Absences below).
There are times when notetaking services may not be a reasonable accommodation based on the course format(s) or course environment. If this is a concern, DRS will partner with the course faculty and student to evaluate this on a course-by-course basis.
Taking Your Own Notes
Students must take their own class notes to the extent possible, unless unable to do so due to the effects of a disability. The notetaker’s notes are to be used as a supplement, allowing DRS students to fill in details in their own notes that might have been missed due to the effects of a disability.
Since notetaking is an approved disability-related accommodation, notes can only be provided for absences that are related to a documented disability (if a student is approved for this version of the accommodation). Students who miss class for reasons that are not disability related should obtain notes from a classmate, like any other student in this circumstance.
Displayed Lecture Materials (i.e. PowerPoint slides, overheads, displayed exhibits, etc.)
Students who receive notetaking services may also be eligible to request copies of displayed lecture materials from their instructor, if they are not already being provided to the whole class. Faculty personal lecture notes are not included in this. The instructor is responsible for providing these materials in a timely manner upon your request. DRS can help facilitate obtaining these materials from the instructor as needed.
Note/Lecture Materials in Alternate Formats
Students requiring the notetaker’s notes or the materials displayed in class, in an approved alternate format, must indicate the requested format within myDRS and have completed an AT&T Program orientation. DRS will be responsible for partnering with the course faculty in obtaining course materials and providing the requested alternate format in a timely manner.
Audio Recording the Class
Students using notetaking services are advised to also audio record their classes. This can be especially helpful at the beginning of the quarter while a notetaker is being recruited. Recording the class will allow students to supplement their notes with information that they may have missed during the lecture. Students using notes from the notetaker, their own notes, and the recording of the lecture will be assured they have access to the information presented in the class and will have a variety of formats for reviewing the material.
Notetakers are matched within the myDRS system and not automatically introduced to the student for whom they are taking notes. They are not given information about the student requesting notes and are instructed to keep any knowledge they may have regarding the student with a disability confidential. Students who wish to contact their note-taker should speak with the DRS Classroom Services Program Manager.
1. Use priority registration to enroll in your courses on the first day of registration for the upcoming quarter.
2. Select the notetaking accommodation for each course you will need it for the upcoming quarter within your myDRS profile.
- Requests need to be submitted within 2 weeks of the first day of school or as soon possible after registering with DRS (review the Services Request Timeline information online).
- Late requests will be processed in the order received and only up through the 5th week of the quarter.
- Changes to notetaking requests due to schedule revisions or the cancellation of notetaking services, should be reported to DRS as soon as possible to be processed in a timely manner.
3. Send the DRS Faculty Notification Letter and meet with the course professor to discuss details of accommodations (or other TA or staff member if instructed to do so by the professor).
4. Log into myDRS to view/download course notes.
- Send the DRS Faculty Notification Letter through myDRS to your professor(s) at the beginning of the first week of each quarter or as soon as the accommodation is approved.
- You and your faculty must discuss the course requirements as it relates to the accommodation, and determine if notes are appropriate for the course. If you are also eligible for copies of lecture materials, discuss with the faculty the method of delivery of these materials.
- View uploaded course notes through your myDRS profile.
- If you do not download notes, DRS will contact you to evaluate if the accommodation needs to be adjusted or potentially removed.
- Download notes you wish to keep for your use, as notes are removed from myDRS after the completion of a quarter.
5. Respond promptly to any correspondence you receive from DRS.
- A lack of response, or an untimely response, can delay, impact, or ultimately cancel requested notetaking services.
6. Log into myDRS to view/download course notes.
- If you or your professor have questions about the process, responsibilities, and/or provision of this accommodation, the DRS office should be informed as early in the process as possible. This will allow the DRS office to help aid in the resolution in a timely manner.
Students needing notetaking accommodations
We are pleased to announce that all of this information can now be found in myDRS.
Volunteers for notetaking services may also apply to help DRS students with taking notes. This information may likewise be found in myDRS.