Office of Research



Grants Information Memorandum
GIM 19

The University has internal deadlines in place for proposals submissions to outside entities. 


7-day deadline: business section is complete and a final draft of the narrative.
3-day deadline: entire proposal must be complete and ready To submit.

Please refer to the UW Office of Research GIM 19 page for details.


""Conflicts of Interest

The University of Washington has comprehensive policies concerning the broad spectrum of ethics issues that emerge in the complex and varied environment of University life. These policies reflect the underlying rationale, University expectations, and designated procedures for appropriate disclosure and review of conflicts of commitment and conflicts of interest, including financial interests that might bias or otherwise threaten the integrity of the results of sponsored projects. 

Financial Conflict of Interest (FCOI) and Disclosure System (FIDS)


""Staff and Faculty Effort 

Reporting on Externally Sponsored Projects

Faculty effort is the time faculty spend on their university activities, including research, instruction, administration, service and clinical activity.

This policy sets forth conditions for the documentation of effort for faculty and professional staff who receive compensation, in whole or in part, through a grant or sponsored agreement, or who have committed personnel costs as part of cost sharing obligation on a grant or sponsored agreement.

GIM 35 - Effort Reporting Policy for Sponsored Agreements

There are two systems for certification:

  1. Faculty Effort Certification (eFEC).  eFECS provides a suite of inter-related automated solutions for faculty effort certification and cost share documentation to support federal grant compliance requirements at the University of Washington. This certification is pulled from the payroll system and certifications happen twice a year. 
  2. Grant and Contract Certification Report (GCCR). The GCCR is a report generated each quarter and shows non-faculty employees paid on sponsored projects.  Principal Investigators are required to sign the GCCR reports for their grants.  For questions, please contact Cindy Shirley in the Office of Research.