Event Reservation Policies

Event Reservation Policies

The Student Facilities Advisory Committee (comprised of student leaders and administration from Cascadia College and UW Bothell), in conjunction with the Director of the Activities & Recreation Center, developed Event Reservation Policies that would maximize the number of student-organized and student-focused events within the building. The following priority list applies to event reservations:

  • First priority for reserving event space in the ARC shall be given to the organizations that have been allocated student fee programming dollars.
  • Second priority for reserving event space in the ARC shall be given to Cascadia and UW Bothell affiliated groups. Reservation fees and restrictions apply. Please see Event Reservation Fees below.
  • Last priority for reserving event space in the ARC shall be given to external clients when both Cascadia and UW Bothell are not in academic session or on the weekend. Reservation fees and restrictions apply. Please see Event Reservation Fees below.
  • Students interested in displaying classwork, group projects, or multi-day displays can contact the Student Facilities Advisory Committee for case-by-case basis approval. Please allow at least two weeks before desired installation date. A short description of the installation can be emailed to the Director of the ARC at arcevent@uw.edu.
  • Please allow 24- 48 hours for the ARC reservation team to process meeting room requests. 
  • Reservations for the ARC Overlook event space must be submitted 3 weeks prior to your desired event date

2022- 2023 Club Hold Dates

The ARC has designated several Club Hold dates, to ensure that space is available for student clubs.

Fall 2022

October 13, 2022 (Thursday)
October 27, 2022 (Thursday)
November 2, 2022 (Wednesday)
November 8, 2022 (Tuesday)
November 16, 2022 (Wednesday)
December 6, 2022 (Tuesday)
December 14, 2022 (Wednesday)                                                                                 

Winter 2023

January 12, 2023 (Thursday)
January 17, 2023 (Tuesday)
January 25, 2023 (Wednesday)
February 7, 2023 (Tuesday)
February 9, 2023 (Thursday)
February 15, 2023 (Wednesday)
February 28, 2023 (Tuesday)
March 8, 2023 (Wednesday)
March 16, 2023 (Thursday)               

Spring 2023

March 29, 2023 (Wednesday)
April 4, 2023 (Tuesday)
April 12, 2023 (Wednesday)
April 26, 2023 (Wednesday)
May 4, 2023 (Thursday)
May 9, 2023 (Tuesday)                                                                                                          May 17, 2023 (Wednesday)                                                                                             
May 25, 2023 (Thursday)                                                                                                 
May 30, 2023 (Tuesday)                                                                                                  
June 6, 2023 (Tuesday)