CMS Migration Communications

Communcations about the Kentico CMS migration to WordPress

 The University of Washington Bothell website is moving to a new Content Management System (CMS) that will be responsive and offer more digital marketing opportunities. Communication sent from the Office of Marketing & Communication's Web Team about this migration will be archived on this page for reference and removed after the migration is completed. 

Past Communcations


April 13, 2020 | [Action Needed] URL redirects on “linked pages” & “alias”

Hello web publishers and editors, 

We’re hard at work preparing to move into WordPress, our new content management system (CMS). As you might imagine, it’s a big job with a lot of advanced technical work required from our team to make the move successful.  From time to time, we’ll have specific tasks for you to support us in this work. Below is one such task, which we’re asking you to complete by May 16.

What's happening?

In order to prepare for the move to WordPress, our team must enable a function that will essentially convert “Linked pages” and “Alias” URLs (they form whenever you move or rename a page) into “Redirects”. If you have questions about what a redirect is or what it does, please contact the Web Team at uwbweb@uw.edu.

Fortunately, this means that this change will not break any hyperlinks. 

However, this change still has the potential to negatively impact your users’ experience, depending on the topic of the page (degree pages, admissions process, and other popular pages). It’s important to make the changes outlined in this webpage so that our users and Search Engines are able to adjust to using the correct URLs as soon as possible.

What do we need from you?

  1. Remove linked pages from menu navigation
    • "What are linked pages?" Linked pages are virtual, synchronized copies of a webpage that exists elsewhere on the uwb.edu website. “Linked Pages” appear in your directory's left-hand navigation and act like a standard webpage. 

    • "I have some - what do I do?" If you have linked pages, we recommend you remove them from your left-hand navigation. To see if your directory has any linked pages in it, log into Kentico and look for the linked page symbol in your I.A., which is a box with an arrow coming out of the corner (see image). A screenshot of the linked page symbol

    • Are reports available? If you would like to receive a report of your Linked Pages and/or you would like to consult with our team on the best way to deal with your linked pages, please contact the web team (uwbweb@uw.edu).

  2. Update/remove alias urls
    • See the instructions below on how to check if a link is real or an alias.
    • In the past we’ve relied on Kentico's ability to create an alias whenever we change the name of or move a page; this action helps avoid broken links as well as take our time cleaning up old references. We have over 20,000 aliases on the website. About 90-95% are likely so old that they are not used any longer.
    • When we move to Wordpress, the aliases won’t move with us - in other words, links will start to break. Thus, it’s important that we stop creating aliases as well as updating/deleting all existing aliases within your webpage content, email signatures, etc.. This is important because users need time to adjust to the real URLs before we move into a new system.  Reminder: Print materials (brochures, business cards, etc.) will need to be corrected. 
    • Example of a Kentico alias:  
      • To promote the virtual 5K run, we use an alias that looks like this:  “www.uwb.edu/virtual5krun”
        • When you visit the page and look at the URL bar, it will look like a top level directory.
      • However, the true address of the page (where where you’ll find it within Kentico) is “uwb.edu/alumni/virtualhusky5k”
      • Therefore, once we turn the aliases off, any print materials that have uwb.edu/virtual5krun will redirect to uwb.edu/alumni/virtualhusky5k while we are still in the Kentico CMS.
        • NOTE: When we ultimately move to WordPress, the alias of uwb.edu/virtual5krun will break.  

When do we need to check if an internal (uwb.edu) link is an alias:

In the Kentico Editor training, we recommend everyone complete this work immediately after a page is renamed or moved; if you have followed this recommendation, ideally you won’t have many updates to make. View the instructions on how to check if a link is an alias.

We ask that you reference and follow the instructions below and complete your updates by Monday May 16, 2021. While we’re unable to assist with updating the content itself, our team is able to assist with finding page aliases or answering clarifying questions. 

If you are unable to address the clean up by May 16th, keep in mind that nothing in your site will immediately break - the main negative impact would potentially be to the user experience on the linked pages (if your directory has any).  

Instructions for checking if an internal (uwb.edu) link is an alias:

Typically this work is done immediately after a change is made (page is renamed or moved, for example) so ideally there won’t be many updates to make: 

  1. Pull up the live page that you’d like to check (ex: www.uwb.edu/advancement/marketing-communications). If you requested a report from us, the report lists which pages to check. 
  2. Click on a link on the page (select one that you know links to another uwb.edu page; external links aren't included in this recommendation).

    A screenshot of the "Quick links" section with a cursor pointing to the link that says "UW Bothell Website Info"
  3. Take note of the URL (page name) at the top of the browser of this new webpage. 

    A screenshot of the address bar with the URL underlined in red
  4. On the left-hand site navigation/menu, all the page titles of the directory are listed. If you’re on a child page, then the menu navigation expands and it shows where you are.

    A screenshot of the side navigation menu with a cursor pointing to the link that says "Website resources"
    Click on the page title within the menu so that the page refreshes (in this example - it's the "Website resouces" page title). 
  5. If the URL changed, then the new URL that’s showing is the real URL. The previous URL was the alias. 

    A screenshot of the address bar with the URL underlined in red
  6. Check-out that page (ex: www.uwb.edu/advancement/marketing-communications) and right-click on the link and select “Link properties” 
  7. A window will load and typically it puts you into the “Content” tab and will automatically update the URL for you. 
  8. Click the green “Save and Close” button on the bottom-left corner of the window. 
  9. Always “Save” after making an update. 
  10. Repeat steps two through nine until all the links on that page have been checked. 
  11. Make sure within directory all internal links are correct and not using an alias. Checking the links in the body to be sure it’s going to the actual page you expect.  This is the best practice of updating the URL if you change the name of a page.  Now we have a real deadline. 
  12. Don't forget you can email uwbweb@uw.edu to request a report with all the aliases.
  13. We encourage you consistently check all your links – external and internal.
  14. If you come to a place where the link does not reflect actual navigation, we can help.
  15. If you get an “Unavailable Resource” report or any other notification that the link is broken, please fix or remove the link ASAP.  

Contact us if you have questions

We know this is a lot of information, however, this information will be available on this page for future reference.  You may also contact uwbweb@uw.edu with questions or to schedule an office hours appointment with Ashley Magdall (Digital Content Specialist, Kentico trainer).

Reminder: we have a new email address! Make sure to note our new email, uwbweb@uw.edu, which replaces uwbadv@uw.edu.