Reporting Grievances or Complaints About an Employee

The objective of corrective action is to correct and resolve employee performance problems in order to retain the employee as a productive staff member. Whenever possible, the corrective action process should be a positive collaboration between the supervisor and employee to achieve necessary improvement rather than a punitive action against the employee.

What can I expect if I report a concern about an employee?

•    Your concern will always be taken seriously.
•    A member of our staff will contact you within three business days to learn more about your concern.
•    To the extent possible, depending on circumstance, your identity will be kept private and confidential.  Circumstance is based on the type of complaint that is brought forward.  For example, if the concern is in relation to alleged sexual harassment we are legally obligated to intervene to protect individuals and the campus.

What will the process look like after I report a concern?

•    After listening to your concern, we will launch a fair and objective investigation into the incident.
•    Generally, we will speak with the other party, interview any witnesses, and collect additional information.
•    You will always be given a follow up once the investigation is over. Out of respect for faculty and staff confidentiality, we can’t share the specific findings or results of the investigation. However, we will let you know that a review or investigation has occurred and that we have taken appropriate action where necessary.

What could result from the report?

•    A dialogue between the parties
•    Change in internal process or policy
•    Documentation in an employee’s file
•    Performance improvement plan for the employee
•    If there is an allegation of discrimination or harassment because of race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status (Executive Order 31) an investigation will be requested through UCIRO (University Complaint Investigation Office). 

Who do I contact if I have questions?

You can contact Denise Rollin or Beth Beam in Organizational Excellence and Human Resources at uwboehr@uw.edu. More detailed information about performance counseling.